The Finance and Planning Department comprises the Economic Planning Unit, Treasury Unit and Revenue Collection Unit
- Planning Unit
- Revenue Generation Unit
- Treasury Unit
The Planning Unit is responsible for policies and strategies to facility effective and efficient planning, grants and project development issues in the City.
- Provide leadership in strategic planning to ensure alignment and achievement of the City Strategic Plans and objectives;
- Provide Advisory Services to the Director and Top Management on matters of planning and project development;
- Design and develop strategic plans to provide the strategic direction and set pace for the development of the City;
- Prepare project proposals and develop strategies for resources mobilization in the City;
- Provide leadership and coordinate the Budgeting processes in the City;
- Encourage and guide the process of developing Project Proposals to attract funding and income generation
- Develop, implement and monitor strategic and business plans of the City in collaboration with other key personnel;
- Carry out research to facilitate development planning od the city;
- Collect, analyze and compile data on social, economic and political issues and make recommendations;
- Plan, coordinate and provide technical guidance in the development of performance indicators and preparation of policy statements for the City;
- Guide the preparation of the annual sector plans and Budget Framework Paper (BFP);
- Carry out and institutionalize monitoring and evaluation process within the City to track the performance of different Departments, Divisions and Sections;
- Undertake service internal and external surveys to collect stakeholders clients views on services rendered by the City;
- Prepare working papers, reports and briefs designed to support the planning process and problem solving; and
- Establish and operationalize collaborative mechanisms in planning standards with National, Regional and International Organizations on Examination management and administration.
The Revenue Generation Unit is responsible for all activities leading to revenue generation; including tax assessment, collection administration and property rates and fees in the City.
- Advise the Director and Management of the City on revenue issues;
- Develop and disseminate guidelines for tax assessments and collection in line with the Financial;
- Review and approve revenue audits in the City;
- Revive and manage objections and appeals against tax assessments;
- Monitor and evaluate revenue assessment and collection strategies and generate weekly, monthly and bi-annual reports;
- Account for revenue collection;
- Establish and manage an Information Management system to facilitate efficient revenue collection in the City;
- Prepare periodic work plans, develop and review work-plans for assessments and collection programs for the City Revenues;
- Develop, review and monitor systems and procedures for receiving, safeguarding and accountability for the City revenue collected in line with the approved procedures and guidelines; and
- Establish and maintain a data base for revenue collection in the city.
The Treasury Unit is responsible for both expenditure and accounts functions of the City. The Unit focuses on managing the liquidity of the city by monitoring all the projected cash inflows and outflows to ensure that there is sufficient cash to facilitate the operations the city.
- Advise the Director and Management of the City on Expenditure matters;
- Manage financial resources by ensuring that all expenditures conform to the budgetary provisions and Government financial regulations;
- Process payments for goods and services provided to the City;
- Account for the resources of the City and answer audit queries;
- Monitor and control expenditure in the City;
- Carry out cash management and administer the insurance portfolio of the City;
- Plan and coordinate the evaluation of financial accounting for the City Funds and Donor-funded projects and Grants;
- Support preparation of the recurrent and development budgets of the City;
- Prepare and maintain books of accounts in accordance with existing financial regulations;
- Prepare monthly and annual statutory accounts in line with the Statutory and Accounting Regulations;
- Carry out debt management and account for bond securities and other alternative financing mechanism; and
- Maintain an effective systems for management of all financial resources of the City.